On a course last week, we had a good request from an attendee. They asked how to create a chart from a Data Subtotal sheet but only showing the subtotals and not the details. As it was such a good request, we decided to do this week’s blog on it!

Data Subtotals allow you to quickly add in subtotals and totals in to your data after you have sorted it in some order. The subtotals are then applied on each change in the sorted data, for example at each change in department or in location.

Below are the steps to firstly apply the Subtotals to the data and then to create the chart. Once you have read the steps, click on the button below to download the spreadsheet and give it a go!

Steps for creating Excel charts from a data subtotals sheet:

1. Sort data into warehouse sequence (Data Sort)
2. Use Data Subtotals to show the stock values summed by warehouse
3. Choose Outline 2 (from left hand side)

** Now the trick here is to show only visible cells, so press F5 and choose Special and select visible cells only – this has to be done for certain versions of Excel, but it doesn’t hurt to do it even if your version doesn’t require it to **

4. Now select the warehouses and the stock values
5. Press F11 to create a chart sheet. Choose to show Data Labels from Chart Elements (little + top right of chart)

We always enjoy having different requests or queries on our courses as they are often something that we haven’t thought about ourselves!

Quite a few of our hints and tips that are on our website have come from a query on a course whereas some are just from popular topics on our courses.

Liked this week’s hint and tip on creating Excel charts from Data Subtotals? Why not take a look at our previous one on learning in Excel through games?

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Comments from attendees on an Advanced Excel 2013 Training course on 23rd & 27th January run on their premises:

“Best part of the course: interactive and informative”.

“Best part of the course: enjoyed the varied learning style; some listening, some doing on own, some team work, etc.”.

“Very good. Best part of the course: how easy it was to follow (made tricky things seem easy)”.

“Clear and informative. Best part of the course: finding shorter ways of finding/sorting info and Pivot Tables”.

“Clear guidance and notes. Best part of the course: Pivot Tables, Vlookup, data validation”.

“Enjoyed today’s session, really got me thinking. Best part of the course: charts, validation, Vlookup”.

– Maria, Jane, Amelia, Maegan, Debby and Nia

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Intermediate Excel is often a really popular course that we run her eat JPL! At one time it used to be that everyone couldn’t get enough of Basic Excel, but we are finding more and more now that Intermediate Excel tends to be the course that people want to come on. This could be down to the fact that nowadays everyone has a bit more of a basic knowledge of Excel and they pick up a bit more in their job roles and so would not find the basic course as useful as it had been for others!

A comment from an attendee on a Bespoke Intermediate Excel 2013 Training course run on their premises:

“The Intermediate Excel training was excellent. I learnt so many shortcuts, which I wished I had known ages ago. I can now produce more meaningful reports from data, with so much ease – no more long hours spent scratching my head! John delivered the training in a clear and light hearted manner, whilst making sure everyone understood what they were learning”.

– Helen Walthew, Farmers Herefordshire Hub

If you’re interested in Intermediate Excel Training get in touch now. You can get in touch via our website on the contact page or you can call us on 07903 840105 or alternatively you can drop us an email on johnlegge@jplcomputer.co.uk.

In the meantime you might like to read more about Microsoft Excel Training on our website. While you are there, why not take a look at our hints and tips page! In our courses we cover a lot of hints and tips alongside the course content and we have put a large variety of these on the website for you to enjoy!

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We have been busy in September and October delivering a mixture of standard and bespoke training courses to a number of different companies.

These have included Excel Master Class Bronze, Basic PowerPoint, Intermediate Word & Outlook, MS Project Level 2 and many others. One feature becoming more popular is the ability to mix and match not just elements within a subject but also across subjects as in the case above for Word & Outlook course that we ran. We can use a client’s own data when compiling a bespoke course and we have done this for a number of customers in the past.

Although we no longer take on board commissions for large Access Database developments, we are still happy to modify an existing database that you have or offer advice where we can on any improvements that can be made. Take a look at our testimonials which again is a new addition to our website for stories of local training. You can view all of these testimonials here.

Are you a customer of ours and want us to have you on the page? Get in touch and we can look into getting a testimonial put on the website!

We always love to hear from you regarding your post training experiences so please keep in touch with us with your thoughts!

If you found our Computer Consultant Worcestershire news interesting, you might also like to read about our Microsoft Excel Training to find out more about what we can offer you.

You are also more than welcome to contact us if you have any queries regarding any of the Microsoft Office modules and any training to help build on your knowledge of them. To contact us, you can call on 07903 840105 or send us an email on johnlegge@jplcomputer.co.uk.

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Comments from attendees on a Bespoke Excel Pivot Tables and Charts course run on their premises:

“Very clear (and patient!) tutor. Best part of the course: practical exercises”.

“Well explained to ensure understand. Best part of the course: learning new skills in pivot tables”.

“Very clear and plenty of detail. Best part of the course: it was all beneficial”.

“Very Good. Best part of the course: small group”.

– Phil, Leanne, Linda and Michael

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“Fantastic, clear instructions. Best part of the course: practical application of techniques”.

“Lots of info, very detailed and thorough. Best part of the course: learning about charts, formulas”.

“Charting part was very interesting and definitely will be used in practice. Best part of the course: charting, individual exercises”.

“Useful tips and logical progression through new topics. Best part of the course: tips and chart/pivot most relevant, formulas/statements for future use”.

“Notes are very clear and the ‘hands-on’ work was helpful”.

– Diane, Lucy, Ilona, Doug and Gary

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Comments from attendees on an Intermediate Excel 2013 course run on their premises:

“Good interaction, clear delivery, made enjoyable”.

“Best part of the course: learning new skills through applying them yourself to exercises”.

“Best part of the course: enjoyed all of it – new view on Excel!! Now more confident”.

“Really enjoyed it. Interesting and felt could ask questions”.

– Paul, Christina, David and Joanne

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Comments from attendees on an Advanced Excel 2013 course run on their premises:

“The handouts were well written for talking through complex processes. Best part of the course: unique values, data validation, lookup charts.”

“Clear, Positive, Interactive.”

“Clear explanations and took time to ensure all understood. Best part of the course: can use much of what was learnt in job role.”

“Well structured and informative, well presented. Best part of the course: interactive activities.”

– Mark, Mel, Lucy and Andrew

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