This week’s blog focusses on colour in Excel. We’ve done this before so it contains a new feature in Excel 365 as well as recapping on a traditional one that we have covered already in a previous hint and tip.

Maps In Excel

This new Add in is found on the Add in gallery of the Insert Ribbon. Maps in Excel allows you to display your data in a more visual way than just using text and displaying the figures next to it. This more visual approach can often be more appropriate and effective depending on what you are displaying the data for and who to. In the example above, you can see how the data is laid our clearly in the top left corner of the Excel worksheet but the Map that takes up most of the worksheet gives a bit more information and detail in displaying the locations visually. This could be beneficial if a comparison was needed to be made in how far each location was from each other.

Essentially, it gives you your data in a more visually descriptive layout compared to just having a table.

Conditional Formatting

Using this flexible feature on the Home ribbon brings data to life. All the conditions are managed so that the split of data relating to colours can be easily changed.

In the example above, the conditional formatting is able to add more colour to the data in the spreadsheet. This colour can very quickly give an overview of the data without having to look too closely at the individual figures. Using both icons and colour formatting is useful for making large amounts of data easier to read, show trends or quickly locate any issues/problems.

Like this post on Excel exposure? For more details on it and our courses please visit our website here or phone 07903 840105. You can also see our previous post here on pivot tables in Excel.

The post Excel exposure: Colour in Excel – did you know it existed? Do you use it? appeared first on JPL IT Training Ltd.

At JPL IT Training Limited we have delivered computer services in Hereford for 20 years.  With clients such as Schaeffler UK, HR Smith Group of companies, Easy Lawn and others in Herefordshire like SA Group, Haygrove Ltd and Ornua Ingredients UK we deliver package of MS Office training.

In particular our Excel courses are very popular. These include:

Basic Excel

Intermediate Excel

Advanced Excel

Master Class Excel

We have also tailored many courses to suit the bespoke needs of our customers meaning we can create courses and notes to serve their specific needs. We can even use their own data in our courses to make even more realistic. We have also run a number of courses in a ‘half and half’ style; with the first half of the training course being a bespoke course and then the second half being a workshop style training session working on the data that the trainees bring with them.

If you would like to know more about computer services Hereford please contact us on 07903 840105 or johnlegge@jplcomputer.co.uk or alternatively, use our contact page to fill out your enquiry.

Hint and Tip for the month!

We have a lot of hints and tips that we cover in all of our courses so it’s always hard to pick just one to put up on the website in our posts.

The hint and tip we have decided to bring you this time is about about you can export a Word file to PDF format! (This can also be done in Publisher!)

Not everybody has Microsoft Office packages, but everyone can open a PDF file. To do this, open the file you want to ‘Export’ then click File, ‘Export’ option, ‘Create PDF/XPS Document’ and then click on the ‘Create PDF/XPS’ button. This will then let you pick the folder you want to save your PDF file to and click ‘Publish’.

This will now have created a PDF format of your document!

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