Its a while since our first series of top ten tips (see Aug 2013) so here’s a new list of hints and tips.

• Create a new personalise tab in any module i.e. Word, Excel, Access, Outlook etc. by right clicking and select Customise the Ribbon. This will mean you can keep all your favourite commands on one tab.
• There are 4 ways to run an Excel macro.
  • View Run Macro
  • From a QAT button
  • Via a shortcut on the keyboard
  • Via a button drawn on to an Excel worksheet via the Developer tab
• Insert a screenshot from the web into Word or PowerPoint. Replaces any legacy package to do the same
• In PowerPoint 2013 you can insert a YouTube video clip into a slide (you can do this in Word too!)
• Flash Fill in Excel (automatically fills a in column based on intelligence entered before)
• In Access don’t forget to build Relationships between all your tables before creating Forms, Queries and Reports
• In Outlook Quick Steps and Rules are different! Quick steps are a bit like a macro performing several activity steps under your control whilst Rules are set up to run automatically (e.g. a rule set up to delete spam)

This is just another list of top tips to help you along in your use of the Microsoft Office packages! For more of our course details please visit our website here and for more Microsoft Office tips look at our hints and tips page.

John’s Charity Swim

On a different note altogether I did a charity mile swim at Ragley Lake in September and met Sports relief motivational expert Prof Greg Whyte. Just as I wouldn’t have believed I could swim an open water mile three years ago, maybe you can do some most wonderful things with Microsoft Office software you never believed possible. Let us know some of your stories. “Achieve the impossible”

If you liked these top tips, why not take a look at our previous post on some features in Word and Excel you  might not know about?

The post Microsoft Office Tips – Another set of top tips in Microsoft Office packages appeared first on JPL IT Training Ltd.

MS Project is not part of the standard Microsoft Office packages that most people buy but it is part of the whole Microsoft suite of main line business applications. It is very useful for project planning and scheduling and “runs rings” around Excel in this area. It is not particularly easy to train yourself in from scratch as there are various key initial steps to develop before a plan (called a Gantt chart) can be built.

If you are ever involved with any of the following areas it could be for you:

• Managing people and projects (big or small)
• Managing a set of tasks which are time or cost or resource dependent
• Involved with scheduling of tasks of any kind
• Responsible for the success of projects going in on time
• Want to be work smarter and neater for control of your work tasks

Would Outlook Tasks or Excel work instead?

Outlook Tasks are very basic and do not offer the same kind of analyses. Excel has no scheduling capabilities for tasks, resources or costs. So even though you could use either of these packages, the features they have on offer are not as flexible and would not necessarily automatically adjust. Whereas a lot of the features in Project, as long as the initial steps are done, will automatically adjust if details are changed, for example dates or the length of time a task would take.

To find out more on this package and about the 2 day MS Project course we offer please contact us on johnlegge@jplcomputer.co.uk or browse our website for course content.

We have also written a number of hints and tips on all of the Microsoft Office packages including Project, looking at the interesting features that they all contain and how you can use them in your work. You can browse through any of these posts by looking on the hints and tips page or the news page on our website.

We hope you liked this post, why not take a look at our previous one on some lesser known features in Word?

The post Microsoft Project – why is it better than Excel for certain jobs… appeared first on JPL IT Training Ltd.