This week we bring you some hints and tips form Outlook that are sometimes not the most used. Have a look below at them!

Email follow up red flag tasks/manual tasks

When you create new tasks, or if you flag an email, they will all appear together in your tasks list. A task is different to flagging an email as you create a task from scratch and it’s not attached to an email, whereas flagging an email by default creates a ‘to-do’ item on the task list. (You can always choose to show your to do list on the right hand side) Flags are mainly used when you want to remind yourself to follow up an email.

Exporting Contacts into Excel for Word mail merge or pull contacts from Outlook straight into Word

To export your contacts to Excel, you can add the Import/Export button to your QAT and click on it there or you can click on File, Open & Export and click on the Import/Export button. You will then be able to follow through a wizard to create an exported file in Excel.

Create a new Search folder for ‘often searched words or contacts’

For phrases you regularly search for across mailboxes in Outlook you can create your own search folder from the Folder Tab, Create new Search Folder command. You will then be taken through steps to decide upon your search words, who sends the emails or anyone and who to. After you’ve created the search folder it appears on the left hand side under your mail box near the bottom and simply click on it to initiate the search.

Schedule view in calendars allows you to quickly arrange a meeting for several people who are free

Schedule View allows you to see which dates and times are free across multiple calendars. It displays your calendar in a horizontal layout. You can change the view of your calendar to this view by clicking on the ‘Schedule View’ option in the Arrange gallery in Calendar mode. Once you have seen what time and date are free simply click on the bar at the top of the top most calendar and a meeting request dialogue box appears for you to fill in . The recipients of the meeting request are those whose calendars you’ve chosen to show.

If you are interested in learning more about using Outlook and making more efficient use of your time in this package, take a look at our Outlook training course page.

If you want to know more about Outlook or any of our other Microsoft Office packages, you can take a look at our website here or alternatively contact us by email and we will be happy to chat to you!

The post Outlook – 4 Surprising Tips For You, from the team at JPL! appeared first on JPL IT Training Ltd.

We are particularly active in Gloucestershire offering on site Excel training. Here at JPL we can offer a range of standard Excel courses ranging from Basic to Master Class and all content can be found on our website. We have also recently developed another Master Class Excel course – there used to be just a Master Class Excel Bronze, but now there is also Master Class Excel Silver!

Excel is a package that is often seen as a basic requirement for a lot of people nowadays when they are applying for a job. Excel is ever increasingly becoming a package that businesses use for storing and analysing data for a number of departments within the company. With the use of Excel becoming more important and integrated within a companies daily work it is becoming ever more important for your knowledge of Excel to be kept up to scratch!

A lot of people would probably class themselves as ‘self taught’, that they have picked up their skills and knowledge in Excel through ‘trial and error’ or by someone mentioning how to do something in passing. This often will get you by unless you need to do something a bit harder or if something goes wrong and you need to fix it!

This is where we come in, we have a number of Excel training courses that we run which you can take a look at details of here. We also offer training in other MS Office courses in Word, Access, Outlook, Project and PowerPoint. You can find details for these here on our website.

For more details of the Excel training Gloucestershire that we offer please contact us on 07903 840105 or feel free email us on johnlegge@jplcomputer.co.uk

Worksheet Hint and Tip – Renaming Worksheets

To finish on we thought we would include a little worksheet hint and tip, you can view more hints and tips on our main Hints and Tips page.

In Excel you can rename the worksheet you are working in. By default the name will be Sheet1, Sheet2, etc. These aren’t very informative and so you can rename them to make more sense!

To rename the worksheet, you can either:

1. Double click on the current worksheet name and type over the name and hit Enter once you have given it the new name to save it
2. Right hand click on the worksheet name and select the ‘Rename’ option for the list. Again type over the name and hit Enter once you have given the new name to save it

We hope you liked this worksheet hint and tip, why not take a look at our previous one on the SUM formula in Excel?

The post Excel Training Gloucestershire plus an Excel worksheet hint and tip appeared first on JPL IT Training Ltd.