​This week’s hint and tip is about how to insert a chart into a Word document. Also covered is how to format the chart once it is inserted. We cover this on our Intermediate Word training course and where this option is found and how to use it. We are going to go through it now below.

Inserting a chart in Word

The option to insert a chart in Word is found on the Insert Tab. To use it, click on the Insert Tab and then along the ribbon, click on the button called Chart.

From here a pop up window will appear. Here you can choose the style of Chart you want and click OK. This will then insert a chart into your document and give you an Excel window to amend the data.

Editing/formatting the chart

After you have inserted your chart, you get two tabs for editing/formatting. These are the Chart Design tab and the Format tab. The Chart Design tab allows you to change the appearance of the chart through the use of Chart Styles. You can also edit the data and change the chart type from this tab.

Once your chart is inserted, you can then add Chart Elements to it, e.g. Axis Titles or Data Labels. One way to do this is via the Chart Design Tab and the other way is via the + button in the top right hand corner of your chart. Both these ways will bring up the chart elements options that you can add to your chart.

The video below shows you how to insert a chart into a Word document and how to format or edit it. Inserting a chart into your Word document is a great way to visually display information.

Take a look below at the video to find out more and then try it out on your own computer!

We hope you have enjoyed this hint and tip on inserting charts in Word. Why not take a look at our previous one on how to insert a table in Word?

The post Inserting Charts in Word – how to do this and edit them appeared first on JPL IT Training Ltd.

​This week’s hint and tip is about how to create a quick part and then how using it can save you time in creating documents. This is on our Basic Word training course and it covers where this option is found and how to use it. We are going to go through it now below.

Where is it found and how to create a Quick Part

The quick parts option is found on the Insert Tab on the right hand side of the ribbon.

To create a quick part in Word, firstly type out the text that you want in your quick part. If you want an image to go alongside it then also insert this in to your document. Now highlight all the text and the image and click on the quick parts button on the Insert Tab. From here select the option to save selection to the building blocks organiser. This will bring up a box where you will be able to give your quick part a name and a description if you wish to. Leave all the other options as they are and click OK. This will have now created your quick part in Word.

Important Note: when you finally close down Word a message with come up asking if you want to save the changes made to Building Blocks. Make sure you click Save at this point as it is asking if you want the Quick Part to be saved to be able to be used in the future.

Inserting the Quick Part into your document

To insert a quick part into a Word document first go to the Insert Tab. From here click on the quick parts option and select your quick part from the drop down menu. This will now have inserted it into your document. If your quick part is not there don’t worry, just go down to the ‘Building Blocks Organiser’ option in the list. From here you can sort it by name and scroll down to find your quick part. Select it and then click Insert. This will have now inserted it into your document.

The video below shows you how to create a quick part and then how to then insert the quick part once created into your Word document. Quick parts can save a lot of time when creating documents and you can create as many as you might need.

Take a look below at the video to find out more and then try it out on your own computer!

We hope you have enjoyed this hint and tip on quick parts in Word. Why not take a look at our previous one on changing chart type, style or location in Excel?

The post Quick Parts in Word – how to use them to save you time in documents appeared first on JPL IT Training Ltd.

Using Word to create smart letters and using a Table of Contents for easier navigation!

Word is sometimes a Microsoft Office package that gets overlooked. After all, it’s just like writing on paper isn’t it? As Word is a package that you do not always need a lot of understanding to start using, for example in comparison to formulas/calculations in Excel, it isn’t always the first choice of courses that people want to go on.

However, there are lots of features within Word that can help you with letters. As well as business documents and creating handbooks to name a few! Below are some hints and tips on Word and some of the features that you can use in the package.

Hints & Tips

Screenshot clippings allow you to crop a frame from another Window on your PC and embed it into your document. This is the same as taking a screenshot of a window and then cropping it. Except it is like a shortcut way of doing it!

Smart Art allows you to insert diagrams into your document to display information in a more visual way. Some examples being block and hierarchy diagrams.

Inserting Watermarks in your document is a good way to protect the content within them. You can either insert a picture or text watermark depending on what you require!

Table of Contents is a useful feature within Word that quite a few people might have seen in use. However, not everyone knows how to create it!
To create a table of contents efficiently and quickly there are a few pre-requisites that you need to know about before you begin. You firstly need to have your Styles correctly in your document, e.g. Heading 1, Heading 2, etc. Most text in your document will have a normal style applied to it by default. It is also important to have page numbers in your footer. Once you apply the heading styles to your headings in your documents you can then insert a table of contents. You do so by selecting the style you want, and how many levels you require through the References Tab. You can automatically update it by pressing the F9 key on your keyboard. We have more detailed content on table of contents in our Advanced Word training course.

We hope you have enjoyed these hints and tips on Word, why not take a look at our previous one on inserting text boxes in Publisher?

If you would like to learn more about Microsoft Word Training in Worcestershire, then please feel free to email us at johnlegge@jplcomputer.co.uk or contact us on 07903 840105.

The post Word Training Worcestershire – Creating Smart Letters and a Table of Contents appeared first on JPL IT Training Ltd.