As we step into February, we thought we would send you a list of 17 Word tips for the beginning of this year. Many of you will have been using Word for many years and there have been lots of new features appear over the years.

Hopefully this list of a variety of tips will be helpful to you! From the team at JPL.

17 Word Tips

1. Selecting text – the “triple click” on a word will highlight the whole paragraph.
2. Quick Parts – these can be used for short phrases or block text to save time. A common use for this is a signature.
3. Screenshots allow you to insert parts of an alternative window on a PC into your Word document
4. The F9 button updates a Table of Contents and Bibliography
5. To insert a column break, its hidden away in Page Layout, Breaks
6. Bullet points – most people use the standard dot, but did you know there is a tick bullet point? To create a bullet tick you click on the drop down arrow next to the bullet point button and you can pick it form the list
7. To insert a text Watermark into a document, choose Page Layout Tab or Design Tab depending on the version of Word
8. Try Email mail merge marketing from an Excel spreadsheet containing names and email addresses
9. In Word 2013 you can convert a PDF back in to Word
10. Creating Autotext in word. If you regularly misspell a word and use an unknown word to Microsoft’s dictionary why not try autotext to create it. Its under File, Options, Proofing.
11. You can compare (Review Compare) two documents which may contain textual differences and see where they are automatically. It’s an extension of Tracking Changes
12. I think probably the most powerful feature and well underutilised in word is Styles. Its the foundation for Table of contents, multi levels, indexing and hyperlinking and other features too. It’s found on the Home tab. Particularly good are Heading 1,2,3 etc.
13. Creating your own Tab and ribbon (this can be used in pretty much all the Microsoft packages). Simply use Customise the Ribbon feature by right clicking on any ribbon and then you can name a Tab and create your own groups for the favourite commands you often use. It’s a great way of keeping all the commands you use a lot in one place.
14. Format Painter. If you select some text that you want to copy the format of first, you can then click on the format painter button and it will then allow you to format other words the same.
15. Picture Watermarks. You can also create a picture watermark for your company (Page Layout, Watermark, Picture)
16. Using the Screen Clipping tool. Insert Screenshot, Screen Clipping will allow you to insert into a document any part of a screen not just the whole screen image. This replaces the Crop tool you used to have to use.
17. Citations which allows you to reference a book, periodical, journal, web site etc. to the author, year, page number. From these citations, you can automatically build a Bibliography at the end of your document. It’s all in the References Tab.

If you want to ask more about the courses we offer, please email us on johnlegge@jplcomputer.co.uk.

Alternatively, you have a look at our course agenda on our website here and can send a contact form with your query on our contact page.

If you liked this weeks hint and tip on 17 Word tips, then take a look at our previous post on 4 surprising tips in Outlook.

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Comments from attendees on an Advanced Excel 2013 Training course on 23rd & 27th January run on their premises:

“Best part of the course: interactive and informative”.

“Best part of the course: enjoyed the varied learning style; some listening, some doing on own, some team work, etc.”.

“Very good. Best part of the course: how easy it was to follow (made tricky things seem easy)”.

“Clear and informative. Best part of the course: finding shorter ways of finding/sorting info and Pivot Tables”.

“Clear guidance and notes. Best part of the course: Pivot Tables, Vlookup, data validation”.

“Enjoyed today’s session, really got me thinking. Best part of the course: charts, validation, Vlookup”.

– Maria, Jane, Amelia, Maegan, Debby and Nia

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Comments from attendees on an Intermediate Excel 2016 Training course run on their premises:

“Great step-by-step notes. Best part of the course: all the shortcuts, thank you”.

“The notes and trainer (John) were excellent. Best part of the course: the knowledge I acquired about Excel”.

“Best part of the course: the relaxed, but very informative approach”.

“Best part of the course: F11!”.

– Rekha, Suk, Deborah and Lena

For more information on our excel training services, you can see the excel courses that we run, here.

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Excel is definitely a really useful package, we could even say that it appears to be the most popular one to use out of the Microsoft Office packages (except maybe Outlook, as it is sometimes used as a mailing package for a business).

Excel courses continue to be the bedrock of our core business. We have developed a whole range of courses to enable staff to progress through the levels of Excel starting with Basic and going all the way up!

Here’s a summary of what’s in each Excel course:

Customer Comments

Here are some comments off staff who’ve been on our excel courses (there are lots more on our website that you can view here):

“Best part of the course: Use of F11 button. John was helpful and made everything easy to understand”.

“John as a trainer has been patient, thorough and extremely knowledgeable! Best part of the course: the speed was suitable for all levels of people in the group”.

“Very accommodating and well explained. Very patient and coherent. Best part of the course: formulas and linking workbooks”.

Hints and Tips

We also provide a blog of hints and tips which we update 1-2 times on average a month. There are a lot of Excel hints and tips on the website alongside hints and tips about the other Microsoft Office packages. Take a look here at the website to take a look.

We can also bespoke i.e. build a course specially for you from existing course material – just ask us! We can also deliver courses using your own data as well as ours. If you wish to ask about bespoke courses or any of or other courses, please email johnlegge@jplcomputer.co.uk.

We wish you every success this year and look forward to hearing from you soon!

The team at JPL IT Training Limited

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Comments from attendees on a Master Class Excel 2013 Training course run on their premises:

“Best part of the course: refresher on nested tables and Pivot Tables”

“Very good, good pace and level of detail. Best part of the course: all good but Pivot Tables and nested formulae good”.

“Best part of the course: Macros”.

–  Lee, Louise and Louise

For more information on the excel training we offer you can see, here.

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Comments from attendees on a Basic Excel 2013 Training course run on our premises:

“Best part of the course: that it was so hands on and very informal (able to ask questions freely)”

“Best part of the course: calculations and finding at what certain unused buttons on the computer are”.

“Best part of the course: lunch – just joking! explanation not feeling silly”.

– Kate, Sharon and Mandy

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This week’s excel consultancy hints and tips focuses on a topic in Excel which has great variety from a simple data bar across a cell to highlighting whole rows in colour based upon a formula. This topic is conditional formatting!

Conditional formatting based upon numerical rules

It is possible to use Conditional formatting to highlight cells which meet a certain condition. For example, if cells in a range are less than 250 make the cell colour green or else red.

See the workbook for an example – Conditional Formatting by Colour

Conditional formatting based upon using a formula

The example below is based upon a purchase accounts ledger. If the invoice is early, then its designated by a letter E in column H. By selecting the whole worksheet and applying CF by formula you can highlight each row where this is the case. To understand the formula, delve into Managing the rules in CF.

See the workbook for an example – Conditional Formatting by Formula

CF is a really useful tool and is often one that so many do not know about, but once they do cannot imagine not knowing about it anymore! It is often a tool that can make a job a lot easier and save you a lot of time in work! It is a very visual way of displaying information which can make displaying your data even easier for you.

We begin covering the topic of CF in our Basic Excel training course where we look at the topic based upon numerical rules. The CF rules using formulas is looked at in our Master Class Excel Bronze training course as it is a much more advanced feature and so it is best for those who already have a knowledge of CF as well as a very good strong knowledge of formulas.

Take a look at our website

For details of our Excel Consultancy training, please take a look at our website Microsoft Excel Training or email us with any queries on johnlegge@jplcomputer.co.uk.

If you liked this hint and tip, did you see our last hint and tip on SUM, SUMIF, SUMIFS, SUM Indirect?

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Intermediate Excel is often a really popular course that we run her eat JPL! At one time it used to be that everyone couldn’t get enough of Basic Excel, but we are finding more and more now that Intermediate Excel tends to be the course that people want to come on. This could be down to the fact that nowadays everyone has a bit more of a basic knowledge of Excel and they pick up a bit more in their job roles and so would not find the basic course as useful as it had been for others!

A comment from an attendee on a Bespoke Intermediate Excel 2013 Training course run on their premises:

“The Intermediate Excel training was excellent. I learnt so many shortcuts, which I wished I had known ages ago. I can now produce more meaningful reports from data, with so much ease – no more long hours spent scratching my head! John delivered the training in a clear and light hearted manner, whilst making sure everyone understood what they were learning”.

– Helen Walthew, Farmers Herefordshire Hub

If you’re interested in Intermediate Excel Training get in touch now. You can get in touch via our website on the contact page or you can call us on 07903 840105 or alternatively you can drop us an email on johnlegge@jplcomputer.co.uk.

In the meantime you might like to read more about Microsoft Excel Training on our website. While you are there, why not take a look at our hints and tips page! In our courses we cover a lot of hints and tips alongside the course content and we have put a large variety of these on the website for you to enjoy!

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This week’s blog is all about that most favourite of functions in Excel. The SUM statement which you will all be aware of is the cornerstone of any Excel workbook system. In this post, we are looking at SUM, SUMIF, SUMIFS, SUM Indirect and how they could be applied in your workbook. Please read these notes in conjunction with the attached workbook (SUM, SUMIF, SUMIFS, SUM Indirect workbook) to see example of each in practice.

SUM

It can take one of two forms:

=sum(range) e.g. =sum(b2:b7) or another example would be =SUM(b2:e2) – this would add up the contents of 4 cells

=sum(individual cells) e.g. =sum(b2,b7,b9) or another example would be =SUM(b2:b10,b14,b20:b25) – here we are mixing the : and , symbols within the brackets.

The symbols used in the SUM formula are as follows:

• : is range
• , is discrete or individual cells

SUMIF and SUMIF with INDIRECT

Two enhanced SUM functions are SUMIF and SUM with INDIRECT

An example would be =SUMIF(b2:b9,”>30″) This function only add up these cells IF a cell value is greater than 30

Another example is =SUM(INDIRECT(“b1”):B4) This neat nested function allows for the fixing of b1 so that if you insert a row above the current row 1, that row will still be used in SUM!!

A further use of SUMIF can be seen in the attached workbook using 3 arguments not 2.

SUMIFS is a development of the SUMIF whereby you have multiple criteria needing to be met before a SUM of numbers is added. Again look at the attached example for the work through.

On our Excel courses, we cover a whole range of Excel functions such as SUM, AVERAGE, COUNT, IF, VLOOKUP, AND, OR, CONCATENATE and many others.

If you would like to attend a course on 1 of 4 levels please visit our web site page for course content and details here.

For prices and availability please phone 07903 840105 or email us johnlegge@jplcomputer.co.uk

Why not take a look at our previous post on 10 Excel shortcuts?

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We have been busy in September and October delivering a mixture of standard and bespoke training courses to a number of different companies.

These have included Excel Master Class Bronze, Basic PowerPoint, Intermediate Word & Outlook, MS Project Level 2 and many others. One feature becoming more popular is the ability to mix and match not just elements within a subject but also across subjects as in the case above for Word & Outlook course that we ran. We can use a client’s own data when compiling a bespoke course and we have done this for a number of customers in the past.

Although we no longer take on board commissions for large Access Database developments, we are still happy to modify an existing database that you have or offer advice where we can on any improvements that can be made. Take a look at our testimonials which again is a new addition to our website for stories of local training. You can view all of these testimonials here.

Are you a customer of ours and want us to have you on the page? Get in touch and we can look into getting a testimonial put on the website!

We always love to hear from you regarding your post training experiences so please keep in touch with us with your thoughts!

If you found our Computer Consultant Worcestershire news interesting, you might also like to read about our Microsoft Excel Training to find out more about what we can offer you.

You are also more than welcome to contact us if you have any queries regarding any of the Microsoft Office modules and any training to help build on your knowledge of them. To contact us, you can call on 07903 840105 or send us an email on johnlegge@jplcomputer.co.uk.

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