Text manipulation in Excel, how to do it in your spreadsheets

Text manipulation in Excel, how to do it and how it can save you time working in your spreadsheets!

Excel Training in Birmingham: Excel iconThis week’s hint and tip is on Text Manipulation in Excel. This is a section which is covered in our Advanced Excel training course. On this ​course we look at other features which manipulate text too. Although Businesses mainly use Excel for number analysis, there are many features within it to allow for text manipulation. There are several functions in this area but we’re focussing on two in this hint and tip plus a text feature. These are:

    1. LEN
    2. SEARCH
    3. Text to Columns option

In the video below you will see how both the functions can be used to work together. You will also see how to use a feature called Text to Columns.



Firstly we will look at the two text functions LEN and SEARCH. LEN and SEARCH can be very powerful when trying to manipulate text within your spreadsheets. For example in the video below, both are used in a nested function to isolate a Christian name from a Surname.


Text to Columns Feature

Text to Columns is a feature in Excel which allows a column of full names to be split into 2 separate columns where the name is split up into Christian name and Surname.

These 3 features are covered in our Excel training in Birmingham courses as well as Excel training courses carried out in other midlands counties and throughout the UK.


The video below shows you how to use these two text functions and the text to column feature in Excel and how they can be beneficial for you in your day to day work.

Watch the video below to find out more and then try it out on your own computer!

We hope you have enjoyed this hint and tip, why not take a look at our previous one on Formula Auditing in Excel?


We are seeking to complement many areas of our training with back up exercises and examples on our YouTube channel. Please feel free to subscribe to it for many more examples. You can subscribe by clicking here.

We train a host of companies for Excel training in Birmingham and the midlands and further afield.

Please go onto our course website page for more details or get in touch at johnlegge@jplcomputer.co.uk we’d be happy to help.