Inserting Pictures in Word – how to do this and some formatting options

Inserting Pictures in Word – how can I insert a picture and apply some formatting? Watch the video to learn more

Inserting Pictures in Word - Word icon​This week’s hint and tip is about how to insert a picture into a Word document. It also covers some formatting that you can apply once the picture is inserted. This is on our Intermediate Word training course and it covers where this option is found and how to use it. We are going to go through it now below.


Where is the option found and how to insert a picture

The option to insert a picture in Word is found on the Insert Tab. To use it, click on the Pictures button and select the ‘This Device’ option. We will talk through the other options in another hint and tip. This will bring up a window where you can browse to find the picture that you want to insert into your document. Once you have found it, select it and click on Insert. This will have now inserted the image into your Word document. The image is quite big at the moment, to resize it click on the handles (white circles) in the corners of the picture and drag them to alter the size of the picture.

Once you have inserted your picture, you can now apply formatting to it.


Changing the text wrapping

To make the image easier to move around the document, you need to change the text wrapping applied to it. To change the text wrapping, select the image and click on the little box that appears top right corner of the image. This is the Wrap Text options. From here select Tight or Square for this example (you can select any text wrapping that best fits your document).



Next we will have a look at cropping. To crop out some of the unnecessary white space surrounding the image, right hand click on it. This will bring up the crop option that you can click on. Now you can crop your image to ‘take away’ some of the white space surrounding it.


Set Transparent Colour

Finally we are going to look at the ‘Set Transparent Colour’ option. This option is useful if the image will be on a colourful background in your document. This will remove the white space from around the logo in your document, so if you put the image on top of some colour, the white would not show. To do this, select the image and go to the Picture Format Tab at the top. On this ribbon, select the ‘Colour’ option on the left hand side and select the ‘Set Transparent Colour’ option from the list. Now click on the white space surrounding the logo. After clicking, it will have removed the white space (it is hard to see as the document is white, but would be easier to see with a colourful background).


The video below shows you how to insert a picture into a Word document and also how to applying formatting to it once it is inserted. Inserting pictures into your Word document is a great way to make your documents look more interesting.

Take a look below at the video to find out more and then try it out on your own computer!

We hope you have enjoyed this hint and tip on inserting pictures in Word. Why not take a look at our previous one on the reveal formatting command in Word?