This week’s hint and tip is about the Word track changes feature. This is a section in our Advanced Word training course and covers how you can use this feature in your documents.

We are currently undertaking some bespoke training for a legal firm in Gloucestershire who require knowledge and use of this feature. This course focuses purely on Word options for them but track changes is probably the most important as it allows staff to amend documents and pass them to others for comments.

Track changes is a very useful and powerful tool that you can use within Word. However compared to other features it isn’t always a well known feature in the package. So, because of this, this week’s hint and tip is all about track changes. We’ve done a video blog on it to talk you through it which you can see below.

The track changes feature in Word allows you to highlight any alterations that are made in a document. This is good if you want to send a document to someone for them to look over. The feature allows alterations to be made that you can then go through and accept or reject.

The video below shows you how to use the track change feature within a Word document. It also shows how it can be beneficial for you especially if you are working on a document with a number of people.

Take a look below at the video to find out more and then try it out on your own computer!

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Using Word to create smart letters and using a Table of Contents for easier navigation!

Word is sometimes a Microsoft Office package that gets overlooked. After all, it’s just like writing on paper isn’t it? As Word is a package that you do not always need a lot of understanding to start using, for example in comparison to formulas/calculations in Excel, it isn’t always the first choice of courses that people want to go on.

However, there are lots of features within Word that can help you with letters. As well as business documents and creating handbooks to name a few! Below are some hints and tips on Word and some of the features that you can use in the package.

Hints & Tips

Screenshot clippings allow you to crop a frame from another Window on your PC and embed it into your document. This is the same as taking a screenshot of a window and then cropping it. Except it is like a shortcut way of doing it!

Smart Art allows you to insert diagrams into your document to display information in a more visual way. Some examples being block and hierarchy diagrams.

Inserting Watermarks in your document is a good way to protect the content within them. You can either insert a picture or text watermark depending on what you require!

Table of Contents is a useful feature within Word that quite a few people might have seen in use. However, not everyone knows how to create it!
To create a table of contents efficiently and quickly there are a few pre-requisites that you need to know about before you begin. You firstly need to have your Styles correctly in your document, e.g. Heading 1, Heading 2, etc. Most text in your document will have a normal style applied to it by default. It is also important to have page numbers in your footer. Once you apply the heading styles to your headings in your documents you can then insert a table of contents. You do so by selecting the style you want, and how many levels you require through the References Tab. You can automatically update it by pressing the F9 key on your keyboard. We have more detailed content on table of contents in our Advanced Word training course.

We hope you have enjoyed these hints and tips on Word, why not take a look at our previous one on inserting text boxes in Publisher?

If you would like to learn more about Microsoft Word Training in Worcestershire, then please feel free to email us at johnlegge@jplcomputer.co.uk or contact us on 07903 840105.

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The world of work is a fast changing one, and it isn’t difficult to get left behind. As the job market becomes more and more competitive, and more jobs than ever before require computer skills, Microsoft Office Training UK is more valued and valuable than it has ever been. When a potential employee lists full Microsoft Office training on their CV, it immediately lets their potential employer know that they have taken the time to go the extra mile. While most of us are now familiar with basic word processing skills, increasingly, employers are seeking that little bit extra – and, in most cases, are keen to take on individuals who have sought out training in the full Microsoft Office package. Microsoft Office training can make you stand out from the crowd, and equips you with the specific skills you need to slot yourself into almost any workplace, here in the twenty-first century.

Get the Microsoft Office Training skills you need for success

Microsoft Office training will open doors for you in many, many work-related skills and abilities, that can help you get a job, a promotion, or even assist you in your everyday life. Once Excel spreadsheets are understood, and the skills needed to create and utilise them are mastered, complex tasks and calculations become simple, logical actions to be taken advantage of. PowerPoint presentations become a useful mode of expression, for presentations, reports or classes. You’ll be able to type with confidence, insert images, tables, charts and graphs with ease – your CV will grow, and it will look better than ever thanks to your newfound skills with Microsoft Word document production, too.

Microsoft Office Training UK for business success

If you’re a business looking to grow, Microsoft Office Training can help increase the skillset of your employees, increasing productivity, staff and client satisfaction, and overall professionalism and experience. Take the case of Clesse UK Limited, a technical support and distribution centre which covers the UK, Ireland and Polish markets for Clesse Industries. The group specifies, designs, manufactures, and distributes LPG regulators and associated equipment to serve customers, from LPG gas suppliers to distributors and wholesaler. They needed help with their IT skills, so they decided to undertake Microsoft Office training with John P Legge Computer Services Limited. As the business was still developing, they received full Microsoft Office training in Excel, Office, Outlook and PowerPoint, and also received specialised advice and guidance from seasoned, experienced professionals in the IT industry. This, alongside bespoke training in producing databases in Microsoft Access for their testing and service systems, helped the growing company reach new heights of success and prosperity.

If you’d like to find out about how Microsoft Office Training can help you as an individual or business, then find out more on our website or give us a call on 07903 840105.

You might also find our recent article on Excel Training interesting reading.

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Many of you will have been using Word for many years and there have been lots of new feature appear over the years. Maybe this list of our top ten will be helpful to you.

1. Selecting text – the “triple click” on a word will highlight the whole paragraph
2. You can create autotext and Quick Parts for short phrases or block text respectively to save time
3. Screenshots and screen clipping allow you to insert parts of an alternative window on a PC into your Word document
4. To compare the differences between documents, use Review Compare
5. The F9 button updates a Table of Contents and Bibliography
6. Where possible use Heading styles of 1,2,3 so that you can take advantage of Outline numbering and TOC’s
7. To insert a column break, its hidden away in Page Layout, Breaks
8. To insert a Watermark into a document, choose Page Layout Tab
9. In Word 2013 you can do convert a PDF back in to Word
10. Try Email mail merge marketing from an Excel spreadsheet containing names and email addresses

Mail Merge

Mail Merge is one of the most useful facilities within the Microsoft Office suite of programs and which we will go in to a bit more detail below with more tips on it. We cover mail merge in our Intermediate Word training course.

It is possible to mail merge from Excel into Outlook and Access into Excel as just two examples.

I often start with my data sitting in Excel as a single worksheet. Take for example a customer address list. A list of prospects or customers can be entered as separate rows into Excel with clear column headings e.g. Customer name, address 1, post code etc.

You can then import this list into Outlook as a new set of Outlook contacts or indeed as a new Access table to start off your database.

Excel worksheets are also particularly useful for compiling form letters and producing mailing labels for customers.

They’re real time savers!!

We hope you liked this post, if so why not take a look at our previous one on a ‘pick n mix’ of Excel tips?

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Word is a useful Microsoft Office package and there are lots of areas to learn something new within it. Here are five things you might not have known about previously:

1. A tick bullet point. A tick bullet point is now an option under the bullet points button. However, it didn’t always used to be! If the option to have a tick as a bullet point isn’t available to you follow these steps to do it. To create a bullet tick change font to Windings 2 and then do a Shift P – hey presto a tick!
2. Autotext. To save you time use Autotext. File, options, Proofing, Auto correct options and choose to replace a phrase with a short acronym. E.g. you can create fyi as autotext to show ‘for your information’
3. Quick parts. A Quick part is used for block text or graphics like your address with a logo. To use this option, type out the information you want as a quick part, highlight it and then go to Insert Tab and Quick Parts option and select the option to save to quick part gallery. It will then be there for you to insert at a later date.
4. Styles. There are many Styles that you can use within Word. Look at the Style area on the Home Tab. Try typing your name in to a document, highlight it and then change to Heading 1 by selecting it. You can see what the style will look like on the text that you have selected by hovering your mouse over the style before
5. Compare documents. A really useful feature in the Review Tab in word 2010 is Compare which allows the comparing of original and revised documents showing the differences. A ‘cut down’ version of this is comparing text styles on the Reveal Formatting Pane.

If you are interested in learning more about Microsoft Word or any other Microsoft courses, we have the course for you! Get in touch with us today on johnlegge@jplcomputer.co.uk to learn more about the courses that we offer.

We hope you liked this post, why not take a look at our previous one on Microsoft Office 2013?

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